The website is open for membership applications.
If you need help accessing the application on line, please let me know by calling me at (818) 489-9603 and I’ll meet you at Starbucks in Sunland and help you out. Marc Debbaudt.
The gate locks will be changed on Saturday 6/26/21.
New keys and ID Cards will be handed out from 8:30 A.M. to Noon on Saturday 6/26/21.
To ensure that all expired members have uninterrupted access to the range, please fill out the application, sign the Joining Agreement, and pay your dues before Friday, June 18th.
DISPLAYING MEMBERSHIP IDS IS MANDATORY!
As soon as gate Keys and membership IDs are distributed, no one will be permitted on the range without wearing/displaying their IDs.
Anyone not wearing/displaying a current membership ID will be asked to leave. If they do not leave, the police will be summoned, and future membership will be denied. Duplicating gate keys or tampering with gate locks will result in permanent membership revocation.
THE EFFORT TO SOLVE THE ISSUES:
Please read the following as it may answer many of your questions and concerns:
On 6/3/21 John Knox, Brian DeSoto, Bill England, Earl Bruner, and Marc Debbaudt met and discussed what happened on 5/22/21. Subsequently, we communicated with Vigen Shahbazian and David Roach who agreed with the solution we reached. These individuals constitute the current officers and directors of VHA and the organizers of the 5/22/21 meeting as well as the canceled 6/5/21 meeting. This group believes the immediate issues have been at least temporarily resolved and we can move forward on the best path available to restore membership harmony and build a better Club.
This group was able to come to an understanding and agreement about how the Club should proceed which this post will seek to explain.
First, everyone, DeSoto and Knox included, unanimously and totally agreed that the 5/22/21 meeting was hijacked. Knox and DeSoto’s intentions for their 5/22/21 meeting were completely derailed. They didn’t like what happened and they regret that they didn’t do more to stop it. Their reasons for holding that meeting were not meaningfully considered or discussed because of an angry few with personal agendas. The issues of the hijackers were not about the best interests of the Club or its members. None of us then, and none of us now, agreed with the end result which was the questionable (likely invalid) “removal” of the current officers and directors.
This group believes that filling the elected officer/director positions as soon as possible by a membership vote facilitated by the website should be the top and first priority and is both urgent and necessary.
After that, adopting new bylaws by a membership vote should be the next important step, but obviously that will be a decision of your newly elected officers. After the election for officers, the website will facilitate the ability of all members to participate in considering, discussing, and voting to adopt new bylaws; approving new purchases, and even revisiting and changing the dues structure. Of course, all of these matters will be a decision of the next elected officers. More explanation concerning any and all of these points, in particular regarding the election of officers/directors, will be posted on this website as necessary.
Please read the following about HARDSHIPS regarding DUES and upcoming ELECTIONS of OFFICERS/DIRECTORS:
What will happen next:
- Reactivate the membership website.
- Everyone is encouraged to join and pay the dues as they appear on this website.
- Elections for officers/directors will be scheduled as soon as possible.
- HARDSHIP: If you have a true hardship and cannot legitimately afford to pay dues, you may petition the future officers for a dispensation. However, that will delay your membership until new officers/directors are elected.
- Your current bylaws at Article II, Section D, Paragraphs 1 & 2 state:
“1. Anyone who has a grievance of hardship circumstance concerning membership may submit a written request to the Board of Directors for discreet deliberation.”
“2. Under hardship circumstances, the Board of Directors may approve membership with a unanimous yes vote.”
As soon a new Board of Directors is selected, you should submit a statement by email, (the email addresses you will be able to obtain from the membership website after the election) to all three elected Directors, explaining your circumstances and why you are unable to pay the dues, or what portion you are able to pay, or what you might be able to contribute to the Club in exchange for a dues waiver. It won’t be sufficient to just state I can’t afford the dues.
- ELECTIONS: Anyone who wants to run for office should email the webmaster with their name, contact info, photo, the position they desire and the message they want to share with other members about why they want to be an officer and what they intend to do as an officer. That message should be no more than half a page long; one-inch margins top, bottom and sides; double spaced; using 12 point font. Candidates should seriously considered the obligations they will incur when they volunteer to assume a position as a leader of this Club. You might want to talk to the former officers and directors about what their job entails and what they have done and tried to do for the Club.
- As soon as everyone has been given a sufficient opportunity to join the Club and pay dues, the website will conduct an election.
- The “removed” officers/directors can obviously be considered for their same positions or any other position. Whether President David Roach, Vice-President Ryan Walsh, Directors Bill England and Earl Buner, want to run again or not, is obviously up to them, and they also are completely entitled to remain as officers/directors serving the Club and dealing with the City until the election is finalized in order to keep the Club operating.
- According to Article IV Section F of your Bylaws: “The out-going President shall serve as a non-elected Officer of the Club for the ensuing fiscal year.” Therefore, David Roach, per your current bylaws, is, unless he resigns or refuses, an officer for another year whether elected again or not.
EXPLANATION OF WHY THIS GROUP SUPPORTS THE NEW DUES:
Why has this group decided to recommend and support paying the increased dues and not granting the worker’s discounted rate up front? We will try to answer that as succinctly as possible.
To understand why, there are two inescapable, undeniable and indisputable duties which are mandatory and prerequisite to the continued existence of the VHA Club. Our Club will not survive without compliance with these duties.
- Securing and maintaining insurance for the range.
- Complying with the compulsory mandates of the Los Angeles City Department of Recreation and Parks. (These two obligations are mutual and interchangeable. The City requires that VHA file an insurance bond with the City without which there is no Club.)
Our range is located on CITY OWNED property. To be able to use it, we must secure permission from the City. The City places on our privilege to use this property several obligations. If we don’t comply, we lose the property. It’s that simple.
One mandatory rule, for example, is we must keep the gates locked so that people do not wander onto our range. If the gates were left open and someone were to get hurt, we would lose our insurance and our permission to access this land.
Two, since it is City owned property, no alcohol or smoking is permitted.
Because our Club involves the use of lethal instrumentalities, that’s just another clear reason why alcohol is not permitted.
Because the range is located in a severe fire hazard zone, that is another reason, on top of the general city ordinance, why smoking is not permitted.
On top of that, to continue to utilize this range we have a contractual obligation to the City to clear the brush and debris. There is no way around that obvious and mandatory duty.
As you know, we had a series of major fires in this general area these past few years and it was to our great fortune that no fire destroyed our range. Although, perhaps it would have been better if our range had suffered a fire as it might have consumed and eliminated the potentially catastrophic debris scattered around the range thereby ending our duty to clean it up; but then we may have lost the range permanently when they realized we neglected our duty to maintain the range.
You also know we had a series of intense work parties this year that barely made a dent in this obligation to clear fire hazard debris. I’m sure you are also aware that many members who paid the worker’s discounted dues did not fulfill their obligations to work the range. Frankly, that is inexcusable and intolerable.
One primary reason to raise the dues and delay the worker’s discount, and there are plenty of other quite legitimate reasons, is the infusion of funds that will enable the leaders of your Club, whoever they may be, to afford to hire a crew to come onto the range and to address the 40 years of neglect. If we don’t do that, and do it soon, we could lose access to the range.
While no one will enjoy paying the increased dues (who would?), the additional funds that the increased dues will raise for this coming year will provide the Club with much needed funds to pay for a clean-up crew and, thereafter, possibly new or additional targets and other improvements. While these dues seem high, if you checked around, in comparison to other clubs, they are not high high at all, and our range is significantly better and more beautiful than all the other ranges.
Furthermore, this initial higher dues adjustment realistically has an impact for only one year, after which members who work will be granted a discount for the following year and their dues as individuals will be a modest $100.00 if they work the range.
Again, after the coming election of officers which will take place as soon as possible, your new officers/directors can always move to adjust the dues structure if they are so inclined. However, because a failure to deal with range maintenance as soon as possible might very well lead to the closure of our range, everyone who understands this situation agrees with the dues increase. It is with this understanding and belief that this group urges that we move forward with the dues as suggested and allow the next officers and directors, as they learn about the Club’s obligations to the City and to our insurance, decide what the appropriate future dues should be and how the discount should be handled.
Finally, if the range is cleaned up, while there may be a continuing need for some ongoing maintenance, the need for extensive multiple work parties could be greatly reduced and the worker’s discount possibly granted with little to moderate work in subsequent years, with nothing as extravagant as the massive cleanup that we had to do a few months back.
Let me just add here that the bylaws do not specify the manner in which discounted dues are to be paid. There is no specification in the bylaws that the reduced dues are paid up front with a promise to do work, as opposed to discounted at the end of the year. Therefore, the switch to a system where full non-working dues are paid up front and the discount credited at the end of the year is not prohibited by the bylaws. In fact, the prior system where dues are discounted up front just leads to unnecessary grief placed upon your officers/directors which may have been one reason for the painful meeting that occurred on 5/22/21.
The meeting also discussed what can be done to repair the deterioration of relationships, and rebuild the harmony, or at least restore quiet and minimize personality conflicts, once enjoyed at this Club. The 5/22/21 debacle hopefully was merely the long release of festering unaddressed problems that we can now put behind us as we all rebuild our Club into a professional organization of archers.
We all believe that the new website as a forum to discuss our issues without rancor, conduct immediate votes and surveys in a civil manner, end in-person meetings where arguments and disagreements undermined productivity, might just enable us to create a better future for Verdugo Hills Archers.
Welcome to our new Website!
This isn't just a place to post pictures, although we will be doing more of that. This website was created primarily to facilitate membership renewal, but it will also enable us to amend and rewrite our outdated Bylaws and to conduct an election for Officers of the Club and Directors of the Board by the end of this year. It will improve our ability to gather information from members through surveys about their priorities, and significantly improve communication with members and the public about upcoming events. Although most likely we will have some initial glitches, the hope is that this site will make everything much easier for everyone. Take a look around!
Assuming you have an email account, the first thing you will want to do is go to the Membership page to learn about your Club’s plans for the future.
On that same page we discuss membership dues and the reasons for a $15.00 dues increase — from $85.00 to $100.00.
The Membership page will also explain how the “worker’s discount” will operate from now on.
If after reading that page you decide you want to renew your currently expired membership or become a new member, you will then scroll to the bottom of the page, click on New Member Signup and then provide the information required.
NON-MEMBERS: Should you decide not to be a member, you might still want to provide your name, email and text number so you will get updates about future VHA events.
NOTE: The initial look of this website will change significantly after this first round of membership applications are submitted. We’ve included a lot of explanations and instructions to try to smooth the transition to this system. Those details will be unnecessary and reduced if not eliminated after our current expired membership base has had an opportunity to rejoin/renew with our Club.
Membership Application Instructions
The membership process requires that you have an email account.
You can get an email account for free. If you don’t have one, go to:
Go wherever! There are many servers and hosts that provide a free email address.
For this first round of signing up on our new site, everyone is considered a brand new member so that we can obtain complete information. Renewals next year should be much easier and fairly automatic.
You can go straight to the application by clicking here New Member Signup, but you probably should read the instructions first on the Membership page to avoid frustration.
You MUST enter the required information on each page before the system will permit you to advance to the next page.
The personal information which is required is necessary for the Club’s liability insurance in the event there is an accident or injury on the range.
The membership application process also requires that you read, and then electronically sign that you understand and accept the rules and necessary liability waivers.
The City mandates a signed COVID liability waiver! We will attempt to satisfy the City’s need with your electronic acceptance of the Joining Agreement.
When you finish the membership application, the system will send you an email acknowledging receipt of your application.
When your membership is approved by the President or the Board (hopefully within a week), you will receive a second email. That email will direct you to return to the website verudgohillsarchers.com and login with your user name and password. You will see the Member Login at the top right corner. Click on Member Login, enter your information and the system should connect you to the final step in the application process which requires payment of your dues.
The site was designed so that you can pay your membership dues online by directly entering a credit/debit card through the system provided by Stripe, or by using your PayPal account. If you choose, you can mail your membership payment by check directly to ClubExpress, but we are charged a processing fee. By using any of these methods your payment will be deposited directly into the bank account of Verdugo Hills Archers. In the future the Club may decide to completely eliminate payment by check so that the system is entirely electronic.
When payment is authorized and received, you will receive an invoice. Eventually you will be issued an electronic membership card which you can carry and display from your phone. The production of tangible plastic cards to display on the range has yet to be determined.
You will also be sent notice of when new gate keys will be available to be picked up, at which time it may be necessary to physically sign a City Mandated COVID Liability Waiver. (We hope that they will accept your electronic signature, but this has not yet been confirmed.)
Besides our hope that this website system ultimately makes your membership renewal and dues collection much easier, it definitively creates an independent record of monetary transactions that will make the process more secure and the Club’s financial accountability above reproach. Furthermore, the system is automatic so that next year you will receive notice of when renewal and payment is required.
More Benefits of this New Website:
The site also provides the ability to generate a newsletter as well as to send out texts and emails simultaneously. We should be able, with a slight learning curve, to improve our communication with members about upcoming events. calendar. The site permits you to post photos. Check that out. Please use good judgment and not post anything inappropriate otherwise you subject yourself to potential suspension or termination of membership.
If in the future you learn that you are not receiving texts or emails, return to the site and check to make sure your contact information is correct. Failure to receive notices will no longer be a result of error on the part of the Board. That’s one complaint that is totally eliminated.
Again, this site makes it possible to hold secure elections for Officers and Directors of the Club through an independent process managed by our service provider’s programming. We will be conducting elections by the end of the year.
We also desperately need to rewrite our dysfunctional and outdated Bylaws. That process is already underway. Our website will enable our members to read, make suggestions, and vote to approve the new Bylaws all of which will help us to modernize our Club and address ongoing operational problems.
The site also enables us to survey members about their priorities for the Club. What should the Club spend its membership dues on? We will be conducting several of these surveys right away.
Since it is a Club, when you sign up you will create a user name and password to gain access to the private areas of the site many of which are still under development. Forums.
Take a look around! If you have any suggestions for improvement or page additions you might like to see, please let the webmaster firstname.lastname@example.org know. The site is still growing and improving.